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Electronic Evidence Portal

The Court has introduced a secure portal for the submission of electronic evidence in selected courtrooms. This initiative aims to streamline the evidence submission process and enhance efficiency.  Please note that not all courtrooms are currently participating in this program. We appreciate your cooperation as we gradually expand this service to additional locations.

Small Claims

Small Claims matters are currently following the traditional evidence submission process. Electronic evidence submission will be available for this case type soon.

Probate

Probate matters are currently following the traditional evidence submission process. Electronic evidence submission will be available for this case type soon.

Civil Harassment, Unlawful Detainers, and Administrative Appeal

Civil Harassment, Unlawful Detainers, and Administrative Appeal matters are currently following the traditional evidence submission process. Electronic evidence submission will be available for this case type soon.

Family Law

Family Law matters set in Department 8 allow evidence to be submitted electronically through the “portal”.  Access the portal below.

Access The Portal

To access your case through the portal, you will need the case type, case number, and hearing date. For the best experience, utilize a desktop computer and the Chrome or Microsoft Edge browser.  If you have difficulties with the electronic evidence process, please see the instructions below. 

To Access The Portal

Instructions

  • Creating an Accounts:

    1. In the web browser, select Sign Up to create an account. If an account has already been created, skip to step 6, and Sign in.
    2. Complete the Case Type section by selecting the appropriate selection from the drop-down menu.
    3. Complete the Case Number and Hearing Date fields. Click Submit.
    4. Complete the Identify yourself window (First Name, Last Name, Email or Cell Phone). Check the box under Cell Phone Agreement (if providing a cell phone) and Agreement acknowledging responsibility. Click Submit.
    5. A Verifying you are in the system window will open and must be completed with the 6-digit activation key sent to the email or cell phone provided in step 4. If activation key is not received via email, check the spam/junk folder. When both a cell number and email are provided, an activation key will be sent to the email address.
    6. In the Sign in window, the Username should be completed with the email address used to create the account. Complete the Password box with the password created for the account. Click Sign in.

    For more detailed instructions, click here:

  • Navigating the Site

    1. After logging into the website, you will land on the homepage. To begin uploading evidence, you must first click on Add Case/Citation. For assistance at any point, select the “?” question mark icon next to Court Hearings.
    2. A prompt will appear requesting the case number. Select the Case Type from the drop-down menu. User must enter the case number as listed on the case initiating file document (for example: VCF123456). Select the Hearing Date from the calendar. Click Ok.
    3. A list of party names will appear. Select the check box next to the appropriate party name. ClickAdd. If uploading on behalf of two or more parties (joint exhibits), select as many parties as necessary. In order for all parties to view the exhibits, exhibits will need to be shared via the Virtual Viewing Room.

    For more detailed instructions, click here:

  • Printing Your Exhibits Receipt

    An Exhibit Receipt can be used to reference the exhibits uploaded in your case by the assigned exhibit number. It will list all the exhibits you have uploaded. Bring this to your hearing so you can reference the exhibit number when you present your evidence to the court. To print an exhibit receipt, follow the steps outlined below.

    1. Click on the Print icon.

    2. A PDF will generate on your screen or will populate into a separate window.

    3. To print, select the print icon in the window that populates

    For more detailed instructions, click here:

  • Sharing Exhibits

    To share electronic exhibits uploaded to the portal with other parties on your case the Virtual Viewing Room feature must be utilized. The First Name, Last Name, and Email address of the person(s) the exhibits will be shared with are required. If the cell phone number of the party is available as well, it may also be entered.

    1. Navigate to the Gallery of the case exhibits that will be shared. Select the desired exhibits by clicking on them.
    2. Select the Share icon from the toolbar.
    3. Type in or select the last date the exhibits should be available for viewing by others. Type in any Notes if desired. Click Next.
    4. Type in the First Name, Last Name, Email address, and Cell Phone number, if desired, of the party with whom the exhibits will be shared. Select the toggle button next to Cell Phone or Email under Authenticate Using to have the authentication pin for the party to access the exhibits, sent to either the party’s email or cell phone. Click Add User.
    5. Continue this process until all the parties the exhibits will be shared with have been added. Click Submit. If a party is added mistakenly, or with incorrect information, select the red trash can next to their name under the Users list. Then click Ok to confirm it is ok to remove their information. See screenshot below.
    6. When the exhibits have been successfully shared, you will be directed to a Sharing Success page.
    7. An email with a link to the Virtual Viewing Room will be shared with the parties whose information was entered. An authentication pin will also be sent. Parties must click the link they are sent, then enter the pin number to access the exhibits. If the email and cell phone were entered, and the cell phone was selected to authenticate, the link to the exhibits will be sent via email, and the pin will be sent to the cell phone number. Both must be utilized to access the exhibits in the Virtual Viewing Room.

    For more detailed instructions, click here: